HARUMATSURI 2017 Volunteer Sign-Up
We're looking for people like YOU to be a part of our team for running Harumatsuri this year!

SIGN-UP NOW   If you have any questions, contact us!

Are you interested in volunteering for Anime Evolution? Volunteers are the livelihood of our event and make it possible!!! Our passionate AE Staff and Volunteers work throughout the year and at-con to keep Anime Evolution running.

Volunteer Programs

Read below for more information about each program:

Event Volunteer

Please note: while certain members of our team are called "STAFF', we are NOT paid, as per our by-laws. We are 100% volunteer-run and maintained by a non-profit society. 


Although all staff and volunteer positions are unpaid, there are a number of benefits to being a member of the Anime Evolution 2016 staff:

  1. Free pass (for yourself) to attend Anime Evolution 2016.
  2. Free Food!!
  3. One free Anime Evolution 2016 staff T-shirt (additional staff T-shirts may be purchased at-cost).
  4. Not required to wait in line for programming events while off duty, as long as space is available.
  5. Volunteer/Work experience hours – for those that need them (time-sheet provided)
  6. Access to the "Dead Dog Party" after the convention is over.


  • Must be at least 16 years old
  • Must be available to attend Anime Evolution (August 19 - 21, 2016)
  • Adhere to all Anime Evolution and VACS policies/guidelines

Sign Up

You can sign up as a volunteer through our form online below, or you can submit a printed form (attached below) at the convention or at a Vancouver Anime Convention Society meeting. If you apply online and your application is accepted, you will receive a confirmation email from the Volunteer Manager.

Only shortlisted applicants will be contacted. Confirmations are not sent out until several weeks prior to Anime Evolution.

Volunteer Applications for Anime Evolution 2017 are currently closed.

Frequently Asked Questions

What do volunteers do?
Do I have to pay to become a volunteer?
Do we get food or beverages?
What if I didn't sign up online or I missed the application deadline?
Will volunteering cause me to miss all of the stuff I want to see and do?
What's the difference between staffing and volunteering?
Can I still cosplay while volunteering?
Does volunteering get me community service credit for my school or organization?
I applied but I haven’t received a response. Does that mean I’m not accepted?
How long is a volunteer shift?
How long is a volunteer shift?

Important Things a Volunteer Should Know

  • HRHQ is where all volunteer operations are managed. This will be your home base as a volunteer. This is where all our meetings are held, where volunteers check in and out for shifts, eat, relax and store your belongings.
  • Meetings:
    • All volunteer meetings are mandatory
    • There are two orientation meetings held for volunteers before the event. You must attend one of the orientation meetings. If you can't make either of these meetings, please let our Volunteer Manager know.
    • There are also impromptu meetings. The exact times of these are last minute and are announced. Please keep your ears and eyes open for such meeting announcements while volunteering.
  • Gifts and Prizes:
    • An exclusive Anime Evolution T-shirt is rewarded when you volunteer 18 hours.
    • Volunteers who go above and beyond the call of duty will receive special prizes from AE Managers.
    • For those who need school hours, we will be making a letter for your teacher for school.

Staying Connected

Check back often to stay updated on the latest news and announcements for Anime Evolution Volunteers.

If you have any questions please check the FAQ above, or contact or Volunteer Manager at: dru@animeevolution.com.